Multi-Agency Disposal Authorities
What are Multi-Agency Disposal Authorities?Some public offices responsible for the same or similar business functions use a joint disposal authority for the management of their core public records....
View ArticleDraft Records and information managment standard for consultation
Records and information management standard Archives New Zealand is consulting on the draft Records and information management standard and the accompanying implementation guide. The standard sets out...
View ArticleThe Appraisal Process: Part Two – Guidance and Templates
This is the second in a series of blogs about the Appraisal Process from the Archives New Zealand Disposal and Acquisitions team.Using the guidance and templates provided by Archives New Zealand is...
View ArticleConsultation opportunities for the new draft Records and information...
Consultation opportunities for the new draft Records and information management standardLast week we announced the consultation of the draft Records and information management standard and accompanying...
View ArticleThe Appraisal Process: Part Three - Value Statements
The value statement, or evaluation section, of each class is the most important part of the appraisal report. It is essential in providing justification for the disposal actions of your public...
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The Appraisal Process: Part Four – Drafting Process
What do you need to do when drafting your Appraisal Report and Retention and Disposal Schedule?Start with reading the Appraisal StatementThe Appraisal Statement sets out Archives New Zealand’s...
View ArticleAuthority to retain digitised public records in electronic form only
Digitisation changes the form of a record by converting non-electronic information to an electronic form.Under the Electronic Transactions Act 2002Electronic Transactions Act 2002 , a legal requirement...
View ArticlePresentation and video from public meeting for draft new standard - feedback...
The public meetings, as part of the consultation process for the draft Records and information management standard, have been held in Auckland and Wellington. It was good to see many of you there and...
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The Appraisal Process: Part Five – Formal review to Intention to Dispose
Formal ReviewAt this point your agency has spent a lot of time working on the drafting process but the target is still a few steps away. You’ve got your Appraisal Report and Retention and Disposal...
View ArticleThe Appraisal Process: Part Six – Signing off and Implementation
Intention to DisposeThe previous blog in this series explained the formal review to intention to dispose process. The intention to dispose notification is published on the Archives New Zealand website...
View ArticleList of Information management education/training providers
Title has changed: List of Information Management Education/Training Providersmanagement education/training providersHosted on this page is the List of informationInformation management...
View ArticleThe Appraisal Process: Part 7 - Working together – Expectations during the...
The whole appraisal process is made much easier when we know what to expect from each other. The most important thing to remember is to stay in touch with Archives New Zealand during all stages of the...
View ArticleThe digital world and records management - ISO 15489
ISO 15489-1:2016 – Part 1 has been updated!Some historyThe International Standard on Records Management, ISO 15489, was launched in October 2001 in two parts (Part 1: General and Part 2: Guidelines)....
View ArticleAccess Authority form
When a transfer of records takes place Archives New Zealand will assist the transferring public office throughout the process.Once the initial details of a transfer have been sorted the transferring...
View ArticlePolicy for deciding Public Office and Local Authority status and List of...
This policy sets out the decision framework for Archives New Zealand to use for deciding coverage of organisations and/or their records by the Public Records Act 2005. Archives New Zealand also...
View ArticleThe Importance of Checksums
As we increasingly work in the digital world there are new areas of work for information and records managers. We need to understand our agency’s capability to participate in these. Archives New...
View ArticleChanges to the records toolkit ahead
Kia ora tātouAs toolkit users you need to know that we are working behind the scenes to refresh the toolkit website and that these changes will be 'front-of-house' shortly. You may have noticed that it...
View ArticleUnauthorised Sale Of Public Records And Local Authority Protected Records
The Problem Government records are paid for by public funds and managed under the Public Records Act 2005. These records contain a wealth of information that enables government to be held accountable...
View ArticleBreaches of the Public Records Act
Archives New Zealand (Archives) is responsible under the Public Records Act 2005 (PRA) for setting standards for public sector recordkeeping and encouraging the development of compliant recordkeeping...
View ArticleResources and Guides
Through this page a number of factsheets and guides produced by Archives New Zealand can be accessed and downloaded. Also available here are the resources produced for the Digitisation Toolkit. A...
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